Club Rules

Club Rules


Changes to the rules were made in 2012 and in May of that year these changes were approved by the KC.  Subsequently these changes were circulated to the membership by email and hard copy on May 15th.

1 - Name and Objects

The club shall be called the Finnish Lapphund Club of Great Britain and shall be registered with the Kennel Club under that name.  The objects of the Club shall be for the protection and furtherance of the interests of the Finnish Lapphund in Great Britain.

2 - Membership and Organisation

The Club shall consist of two non-executive officers:  Patron and President; four executive officers:  Chairman, Vice-Chairman, Secretary and Treasurer; an elected committee and an unlimited number of members.

3 - Committee

The management of the Club shall be in the hands of the executive officers and a committee of up to nine members, with a minimum of five.  One third shall retire annually on a three yearly rota but be eligible for re-election. The non-executive officers shall be elected by the committee for an indefinite period.  The non-executive officers shall have no voting rights at committee meetings though they may be called upon to chair General Meetings.

Meetings of the committee shall be held as often as deemed necessary but at least once every six months.

A quorum for committee meetings shall be two officers and two committee plus one.

Committee meetings shall normally be chaired by the chairman of the Club or, in his/her absence, the vice chairman.  If both are absent then the meeting shall elect a person to chair proceedings.

The committee shall have the power to co-opt members in the event of positions becoming vacant between General Meetings.  Those co-opted shall have full voting rights but will only hold office until the next General Meeting at which an election of Officers and Committee takes place.

No individual who has been a Club member for less than two years may be elected to the committee.

4 - Membership

Any person interested in the breed of dog known as the Finnish Lapphund, whether an owner or not, shall be eligible for membership.  Applications for membership shall be made in writing to the Membership Secretary accompanied by the first subscription.  Applications shall be considered by the committee and the Membership Secretary shall notify the applicant of the decision.  If accepted, the applicant will be provided with a copy of the rules and a receipt for the subscription.   If rejected, the applicant will be so informed and the subscription returned.  No reason need be given.

Those joining before their 16th birthdays shall be Junior Members and shall not be entitled to vote in the election of officers and committee nor upon any motion at any General Meeting of the Club.  All other members, except overseas members, shall for the purpose of these rules be Full Members.  After reaching the age of 16, a Junior Member shall only become a Full Member after a completed application for membership has been accepted by the committee and the Full Member’s subscription been paid.

A Full Member may be elected as a Life Member by a two thirds majority of those voting at an Annual General Meeting of the Club but shall not thereby cease to be a Full Member.

Two members of the same family or two people owning one or more dogs in common may be Joint Members but each member shall be treated as a Full Member or a Junior Member as above.  A Life Member shall not be part of a Joint Membership.

Members will be bound by the Club Rules, including the Code of Ethics.  Members shall not by reason of membership be under any financial liability except for payment of annual subscriptions.

5 - Membership List

An up to date list of members and their addresses must be maintained and, if so requested, made available for inspection by the Kennel Club and members of the Club.  A declaration of the number of members of the Club must be made with the Annual Returns.

6 - Voting Rights

Each Full Member shall be entitled to one vote at a General Meeting provided his/her application for membership has been received and accepted by the Committee by 31st December of the preceding year and the current year’s subscriptions have been paid.

Each individual in a joint membership shall be treated a Full Member, with one vote each.   Proxy votes shall not be allowed.  Voting at a General Meeting shall be by show of hands unless decided otherwise by the meeting.

In the event of an equality of votes, the person chairing the meeting shall have a second or casting vote.

7 - Club Property

The property of the Club shall be vested in the Committee.  In the event of the Club ceasing to exist, a final General Meeting shall be called to decide the disposal of the Club’s assets and the outcome of the meeting notified to the Kennel Club.  The officers and committee shall be responsible for the proper winding up of the Club and must forward a final statement of accounts with a record of the disposal of the Club’s property to the Kennel Club within six months.

Any person on ceasing to be a member of the Club shall forfeit any right to and claim upon the Club, it’s assets and funds that arise solely from his/her membership.

8 - Club Accounts

A banking account shall be held in the name of the Club into which all revenues of the Club shall be paid and from which withdrawal shall only be made on the signature of two of a panel of three officers of the Club to be agreed annually by the Club Committee.

The account will be operated by the treasurer, who will produce a report for the preceding financial year to be presented to the Annual General Meeting.  The report must be audited by a qualified accountant who should be appointed at the Annual Meeting to act for the following year. The certifying the accounts must be independent of the committee.                          

9 - Subscriptions

The annual subscription shall be such amount as agreed by members at General Meeting and notified to the Kennel Club.  Subscriptions are payable to the Club treasurer on 1st January.  No member whose subscription is unpaid shall be entitled to any of the privileges of membership and if the member shall fail to pay outstanding subscriptions by 1st February his/her name shall be automatically erased from the register.  Acceptance back onto the register will be dependent upon a new application.

Notwithstanding the foregoing: a first subscription received during the last 3 months of the year shall be deemed to include the subscription for the following year.

10 - Expulsion of Members

Any member who shall be disqualified under Kennel Club rule A11.j.(5) and/or Kennel Club Rule A11.j.(9) shall ipso facto cease to be a member of the Club.

If the conduct of any member shall, in the opinion of the Committee of the Club, be injurious or likely to be injurious to the character or interests of the Club, the Committee may, at a meeting the notice of which includes as an object the consideration of the conduct of the member, determine that a Special General Meeting of the Club shall be called for the purpose of passing a resolution to expel him/her.

Notice of the Special General Meeting shall be sent to the accused member, giving particulars of the complaint and advising the place, date and hour of the meeting that he/she may attend and offer an explanation.  If, at the meeting, a resolution to expel is passed by a two-thirds majority of the members present and voting his/her name shall forthwith be erased from the list of members and he/she shall thereupon cease for all purposes to be a member of the Club except that he/she may, within two calendar months from the date of such meeting, appeal to the Kennel Club upon and subject to such condition as the Kennel Club may impose.

If the Club expels any member for discreditable conduct in connection with dogs, dog shows, trials or competitions, the Club must report the matter in writing to the Kennel Club within seven days and supply any particulars required.

11 - Financial Year/Annual General Meeting:

The financial year of the Club shall be from 1st January to 31st December.

The Annual General Meeting shall be held before the end of April each year at a date, time and venue to be arranged by the committee.

The Annual General Meeting shall be convened to receive reports from the Officers; the audited Club financial accounts; to elect officers and committee members for the following year; to consider proposed rule changes; to consider special matters raised by the Committee or proposed by members. The certified accounts will be made available on request to members fourteen days prior to the AGM.

The notice convening the meeting shall be sent to members not less than 21 days before the date; notice of matters to be raised and nominations for officers and committee must be submitted to the Secretary not less than 15 days before the meeting and the Agenda shall be circulated 14 days before the meeting.

Those officers and committee members retiring under the rota shall, unless they resign, be deemed nominated for re-election.  Other nominations for the Officers and Committee should be in writing signed by two members other than the nominee and include a supporting statement from the nominee not exceeding 80 words.

Those nominated as Officers but not elected will be deemed to have been also nominated for the Committee.

If there are no more nominees than the number of places available then the nominees will be deemed elected.  Outstanding vacancies may be filled by nomination from the floor of the meeting.

No business shall be transacted at the meeting that is not on the Agenda with the exception of routine matters or those which, in the opinion of the person chairing the meeting, are urgent.

12 - Special General Meeting

A Special General Meeting shall be summoned by the secretary within 21 days if not less than 25 members send a signed requisition stating the subject to be discussed and requesting a Special General Meeting to do so.  The Club committee is also empowered to call a Special General Meeting at any time.

No business other than that detailed on the agenda can be discussed at the meeting.

13 - Amendments to Rules

The rules of the Club may not be altered except at a General Meeting, the notice for which contains specific proposals to amend the rules.  Any proposed alteration to the rules may not be brought into effect until the Kennel Club has been advised and approved the alteration.  New rules or amendments introduced specifically to meet Kennel Club requirements shall be adopted immediately.

14 - Annual Returns to the Kennel Club:

The Officers acknowledge that, during the month of January each year, the Maintenance of Title fee will be forwarded to the Kennel Club by the secretary for continuance of registration and that, by 31st July each year, other returns, as stipulated Kennel Club Regulations for the Maintenance of Title of Societies and Breed Councils and the Affiliation of Agricultural Societies and Municipal Authorities shall be forwarded to the Kennel Club.

The Officers also acknowledge their duty to inform the Kennel club of any changes of Secretary of the Club which may occur during the course of the year.

15 - Kennel Club Final Authority

The Kennel Club is the final authority for interpreting the rules of the Club in all cases relating to canine or club matters.

16 Other Societies

The Club shall not join any Federation of Societies or Clubs.

17 - Bankruptcy

No person while an undischarged bankrupt may serve on the Committee of or hold any other office or appointment within a Kennel Club Registered Society.

18 - Club Judges’ List

The Club shall produce a list of Approved Judges each year to be submitted to the Kennel Club as part of the Annual Returns to indicate to interested parties those persons that the Club would support at different levels of judging.  These need not be members of the Club.  The list should include the date on which it expires and a new list must be completed on expiry.  The list should be divided into 5 parts:

A1 list:  Judges who have previously been approved to award CCs in a given breed and have carried out the appointment.

A2 list:  Judges who, if invited to judge by a Society, would in principle be approved by the Kennel Club to award CCs in a given breed for that occasion.

A3 list:  Judges who are recommended by the Club as being suitable to award CCs in the breed but not yet approved by the Kennel Club for inclusion on an A2 list.

B list:    Judges who have been approved by the Club to judge at shows without CCs or at Open Shows.

C list:    Any aspiring judges approved by the Club who do not fall into any of the above categories.

Individuals wishing to be included on the list may obtain a form from the Club secretary.  Applicants will normally be expected to have undertaken the Club’s basic or advance training course as appropriate for the list onto which they will be included.

A Judges Sub-Committee shall be appointed annually by the Club Committee to prepare the lists.  At least 75% of the sub-committee should be CC judges experienced within the breed but need not be members of the Club Committee.  The lists should be drawn up by secret ballot of the Sub-Committee and is not subject to ratification by the Committee or membership of the Club.

Agreed at Annual Meeting 2012.  Approved by the Kennel Club April 2012

Change Control

Document Name Changes

General Code of Ethics Last updated by the Kennel Club - September 2008

Implemented by the FL Club of GB - December 2008.

Oct 09: no longer separately issued.

Rules & Ethical Guidelines

Rules and Code of Ethics were updated at the AGM 26th March 2006.

Renamed following KC UK wide initiative & implemented by the FL Club of GB - December 2008.

March 2008: approval of changes above following AGM – see Minutes.

December 2008: change of name to Ethical Guidelines.

FLC Rules Oct 09

Published Oct 09. Rules now separated from Ethical Guidelines following agreement from KC to combine FL Club Ethical Guidelines with KC’s General Code of Ethics, separately published as ‘FLC Code of Ethics’.

FLC Rules March 2010

Published March 2010. Part of Rule 4 amended: nominees and nominators…reduced from 3 years to 2 years. Approved: March 10 AGM.

FLC Rules March 2012

Rules were changed in March 2012 and approved by KC in May 2012, distributed to members in May and uploaded to this page in Jan 2013