Meetings of the committee
shall be held as often as deemed necessary but at least once every six months.
A quorum for committee
meetings shall be half the number of members
Committee meetings shall
normally be chaired by the chairman of the Club or, in his/her absence, the vice
chairman. If both are absent then the meeting shall elect a person to chair
The committee shall have
the power to co-opt members in the event of positions becoming vacant between
General Meetings. Those co-opted shall have full voting rights but will only
hold office until the next General Meeting at which an election of Officers and
Committee takes place.
No individual who has been
a Club member for less than two years may be elected to the committee.
Any person interested in
the breed of dog known as the Finnish Lapphund, whether an owner or not,
shall be eligible for membership. Applications for membership shall be made
in writing to the Membership Secretary accompanied by the first
subscription. Applications shall be considered by the committee and the
Membership Secretary shall notify the applicant of the decision. If
accepted, the applicant will be provided with a copy of the rules and a
receipt for the subscription. If rejected, the applicant will be so
informed and the subscription returned. No reason need be given.
Those joining before their
16th birthdays shall be Junior Members and shall not be entitled
to vote in the election of officers and committee nor upon any motion at any
General Meeting of the Club. All other members, except overseas members,
shall for the purpose of these rules be Full Members. After reaching the
age of 16, a Junior Member shall only become a Full Member after a completed
application for membership has been accepted by the committee and the Full
Member’s subscription been paid.
A Full Member may be
elected as a Life Member by a two thirds majority of those voting at an
Annual General Meeting of the Club but shall not thereby cease to be a Full
Two members of the same
family or two people owning one or more dogs in common may be Joint Members
but each member shall be treated as a Full Member or a Junior Member as
above. A Life Member shall not be part of a Joint Membership.
Members will be bound by
the Club Rules, including the Code of Ethics. Members shall not by reason of
membership be under any financial liability except for payment of annual
5 Membership List
An up to date list of
members and their addresses must be maintained and, if so requested, made
available for inspection by the Kennel Club and members of the Club. A
declaration of the number of members of the Club must be made with the Annual
Each Full Member shall be
entitled to one vote at a General Meeting provided his/her application for
membership has been received and accepted by the Committee by 31st
December of the preceding year and the current year’s subscriptions have been
Each individual in a joint
membership shall be treated a Full Member, with one vote each. Proxy votes
shall not be allowed. Voting at a General Meeting shall be by show of hands
unless decided otherwise by the meeting.
In the event of an
equality of votes, the person chairing the meeting shall have a second or
7 Club Property
The property of the Club
shall be vested in the Committee. In the event of the Club ceasing to exist, a
final General Meeting shall be called to decide the disposal of the Club’s
assets and the outcome of the meeting notified to the Kennel Club. The officers
and committee shall be responsible for the proper winding up of the Club and
must forward a final statement of accounts with a record of the disposal of the
Club’s property to the Kennel Club within six months.
Any person on ceasing to
be a member of the Club shall forfeit any right to and claim upon the Club, it’s
assets and funds that arise solely from his/her membership.
8 Club Accounts
A banking account shall be
held in the name of the Club into which all revenues of the Club shall be paid
and from which withdrawal shall only be made on the signature of two of a panel
of three officers of the Club to be agreed annually by the Club Committee.
The account will be
operated by the treasurer, who will produce a report for the preceding financial
year to be presented to the Annual General Meeting. The report must be audited
by a qualified accountant who should be appointed at the Annual Meeting to act
for the following year.
The annual subscription
shall be such amount as agreed by members at General Meeting and notified to the
Kennel Club. Subscriptions are payable to the Club treasurer on 1st
January. No member whose subscription is unpaid shall be entitled to any of the
privileges of membership and if the member shall fail to pay outstanding
subscriptions by 1st February his/her name shall be automatically
erased from the register. Acceptance back onto the register will be dependent
upon a new application.
foregoing: a first subscription received during the last 3 months of the year
shall be deemed to include the subscription for the following year.
Expulsion of Members
Any member who shall be
suspended under Kennel Club rule A42j(5) and/or any member whose dog(s) is/are
disqualified under Kennel Club rule A42j(9) shall ipso facto cease to be a
member of the Club.
If the conduct of any
member shall, in the opinion of the Committee of the Club, be injurious or
likely to be injurious to the character or interests of the Club, the Committee
may, at a meeting the notice of which includes as an object the consideration of
the conduct of the member, determine that a Special General Meeting of the Club
shall be called for the purpose of passing a resolution to expel him/her.
Notice of the Special
General Meeting shall be sent to the accused member, giving particulars of the
complaint and advising the place, date and hour of the meeting that he/she may
attend and offer an explanation. If, at the meeting, a resolution to expel is
passed by a two-thirds majority of the members present and voting his/her name
shall forthwith be erased from the list of members and he/she shall thereupon
cease for all purposes to be a member of the Club except that he/she may, within
two calendar months from the date of such meeting, appeal to the Kennel Club
upon and subject to such condition as the Kennel Club may impose.
If the Club expels any
member for discreditable conduct in connection with dogs, dog shows, trials or
competitions, the Club must report the matter in writing to the Kennel Club
within seven days and supply any particulars required.
Financial Year/Annual General Meeting:
The financial year of the
Club shall be from 1st January to 31st December.
The Annual General Meeting
shall be held before the end of April each year at a date, time and venue to be
arranged by the committee.
The Annual General Meeting
shall be convened to receive reports from the Officers; the audited Club
financial accounts; to elect officers and committee members for the following
year; to consider proposed rule changes; to consider special matters raised by
the Committee or proposed by members.
The notice convening the
meeting shall be sent to members not less than 42 days before the date; notice
of matters to be raised and nominations for officers and committee must be
submitted to the Secretary not less than 28 days before the meeting and the
Agenda shall be circulated 14 days before the meeting.
Those officers and
committee members retiring under the rota shall, unless they resign, be deemed
nominated for re-election. Other nominations for the Officers and Committee
should be in writing signed by two members other than the nominee and include a
supporting statement from the nominee not exceeding 80 words.
Those nominated as
Officers but not elected will be deemed to have been also nominated for the
If there are no more
nominees than the number of places available then the nominees will be deemed
elected. Outstanding vacancies may be filled by nomination from the floor of
No business shall be
transacted at the meeting that is not on the Agenda with the exception of
routine matters or those which, in the opinion of the person chairing the
meeting, are urgent.
Special General Meeting
A Special General Meeting
shall be summoned by the secretary within 21 days if not less than 25 members
send a signed requisition stating the subject to be discussed and requesting a
Special General Meeting to do so. The Club committee is also empowered to call
a Special General Meeting at any time.
No business other than
that detailed on the agenda can be discussed at the meeting.
Amendments to Rules
The rules of the Club may
not be altered except at a General Meeting, the notice for which contains
specific proposals to amend the rules. Any proposed alteration to the rules may
not be brought into effect until the Kennel Club has been advised and approved
the alteration. New rules or amendments introduced specifically to meet Kennel
Club requirements shall be adopted immediately.
Annual Returns to the Kennel Club:
The Officers acknowledge
that, during the month of January each year, the Maintenance of Title fee will
be forwarded to the Kennel Club by the secretary for continuance of registration
and that, by 31st July each year, other returns, as stipulated Kennel
Club Regulations for the Maintenance of Title of Societies and Breed Councils
and the Affiliation of Agricultural Societies and Municipal Authorities shall be
forwarded to the Kennel Club.
The Officers also
acknowledge their duty to inform the Kennel club of any changes of Secretary of
the Club which may occur during the course of the year.
Kennel Club Final Authority
The Kennel Club is the
final authority for interpreting the rules of the Club in all cases relating to
canine or club matters.
The Club shall not join
any Federation of Societies or Clubs.
No person while an
undischarged bankrupt may serve on the Committee of or hold any other office or
appointment within a Kennel Club Registered Society.
Club Judges’ List
The Club shall produce a
list of Approved Judges each year to be submitted to the Kennel Club as part of
the Annual Returns to indicate to interested parties those persons that the Club
would support at different levels of judging. These need not be members of the
Club. The list should include the date on which it expires and a new list must
be completed on expiry. The list should be divided into 5 parts:
A1 list: Judges who have
previously been approved to award CCs in a given breed and have carried out the
A2 list: Judges who, if
invited to judge by a Society, would in principle be approved by the Kennel Club
to award CCs in a given breed for that occasion.
A3 list: Judges who are
recommended by the Club as being suitable to award CCs in the breed but not yet
approved by the Kennel Club for inclusion on an A2 list.
B list: Judges who have
been approved by the Club to judge at shows without CCs or at Open Shows.
C list: Any aspiring
judges approved by the Club who do not fall into any of the above categories.
Individuals wishing to be
included on the list may obtain a form from the Club secretary. Applicants will
normally be expected to have undertaken the Club’s basic or advance training
course as appropriate for the list onto which they will be included.
A Judges Sub-Committee
shall be appointed annually by the Club Committee to prepare the lists. At
least 75% of the sub-committee should be CC judges experienced within the breed
but need not be members of the Club Committee. The lists should be drawn up by
secret ballot of the Sub-Committee and is not subject to ratification by the
Committee or membership of the Club.
Agreed at Annual Meeting 2012. Approved by the Kennel Club April 2012
Document Name Changes
General Code of Ethics Last updated by the
Kennel Club - September 2008
Implemented by the FL Club of GB - December
Oct 09: no longer separately issued.
Rules and Code of Ethics were updated at the
AGM 26th March 2006.
Renamed following KC UK wide initiative &
implemented by the FL Club of GB - December
March 2008: approval of changes above
following AGM – see Minutes.
December 2008: change of name to Ethical
FLC Rules Oct
Published Oct 09. Rules now separated from
Ethical Guidelines following agreement from
KC to combine FL Club Ethical Guidelines
with KC’s General Code of Ethics, separately
published as ‘FLC Code of Ethics’.
Published March 2010. Part of Rule 4
amended: nominees and nominators…reduced
from 3 years to 2 years. Approved: March 10
Rules were changed in March 2012 and
approved by KC in May 2012, distributed to
members in May and uploaded to this page in